Human Resource Business Associate

We are seeking a detail-oriented and proactive HR business associate to support our HR Director, leadership team, and employees by managing personnel files, onboarding processes, and HR data accuracy across multiple systems. This role will ensure smooth HR operations, compliance with internal policies, and a positive experience for all new hires and internal stakeholders.

Key Responsibilities

• Serve as the primary point of contact for the HR team regarding new hires, onboarding, and personnel records.

• Manage and maintain all personnel files with accuracy, confidentiality, and compliance requirements.

• Oversee internal onboarding processes, ensuring all new hire forms, checklists, and system entries are completed accurately and timely.

• Initiate and coordinate background checks for all new hires, ensuring timely completion and compliance with regulations.

• Perform data cleanup and accuracy checks within HR systems such as ADP and other HR databases.

• Create and maintain onboarding materials, process documents, and HR checklists to ensure consistency across the organization.

• Respond to HR-related inquiries from employees and leaders regarding onboarding and personnel documentation.

• Collaborate with cross-functional teams to ensure smooth handoffs between HR, payroll, and department managers.

• Generate and analyze HR reports related to onboarding, headcount, and personnel data as needed.

• Support HR projects, process improvements, and compliance audits as required.

Project and Reporting Support

• Assist in cyclical HR projects such as open enrollment, audits, and process rollouts.

• Prepare reports and dashboards using HR systems and Microsoft Office tools for leadership review.

• Analyze trends and identify opportunities for improving HR processes and data accuracy.

• Help develop and maintain process documentation and project plans for HR initiatives.

• Minimum 2 years of experience in HR operations, HR coordination, or a similar role.

• Strong organizational skills with attention to detail and accuracy.

• Proficiency in HRIS systems (e.g., ADP) and Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to handle confidential information with discretion.

• Strong communication and collaboration skills to work effectively across departments.

• Proactive mindset with the ability to manage multiple priorities in a fast-paced environment.

SWBMG offers a comprehensive compensation and benefits package, including medical, dental, vision, 401k, and more. Compensation is commensurate with experience and highly competitive.

Sutter West Bay Medical Group (SWBMG) is a premier multi-specialty medical group made up of over 200 physicians practicing in the greater San Francisco service area. SWBMG works in partnership with Sutter Pacific Medical Foundation (SPMF), a non-profit organization providing care through its affiliation with SWBMG. Physicians work as a team to provide patient-focused care that encourages a sense of teamwork. SPMF provides physicians with an administrative infrastructure, allowing physicians to focus on patient care.

San Francisco is the leading financial and cultural center of Northern California and the San Francisco Bay Area. San Francisco is one of the top tourist destinations in the world and is renowned for its temperate weather, steep rolling hills, unique architecture, arts and culture, and fine dining. The population is very diverse and there is high demand for primary care.

It is the policy of Sutter Health and its partners to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of basis of race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state or federal law, ordinance or regulation. We promote the full realization of equal employment opportunities through a positive continuing program within each medical group, company, hospital, department, and service area. Equal employment opportunities apply to every aspect of Sutter's employment policies and practices.